Guest Post: 5 Reasons Why Your Business Needs Standard Operating Procedures

Guest Post: 5 Reasons Why Your Business Needs Standard Operating Procedures

Standard operating procedures (or SOPs) are an integral part of any business when it comes to its success and long-term growth. SOPs outline in detail all of the tasks that are performed on a day to day basis that keep your employees on task and your business running as smoothly as possible.

Using SOP management and writing software will help you to create this in-depth manual in the most simple and efficient way. Let’s look at the importance and benefits of standard operating procedures for your business.

1. Establish routines

If your business systems and processes are put together in a well-organized manner, it will visually explain the steps to the different projects and tasks in a straightforward way. Having this makes it way easier for your staff to complete their tasks while staying on task every day. There will be no guessing when it comes to the instructions which removes a lot of questions and the need for micromanaging.

As long as your SOP is easy to reference, your employees will feel a sense of routine and can work toward expertise in the skills that it takes to do their job. This will help the overall performance of all of your employees, while you can weed out those who are not performing well.

2. Implement quality control

SOPs can help you to minimize any errors in your product or customer service that directly affect the consumer. The SOP will allow you to streamline the process so there are no questions about how your product should be produced and how your customer needs to be treated. It eliminates any question as to what the customer can expect and also establishes consistency in your business service or product. Consistency is key to happy and returning customers.

two ladies implementing quality control

3. Better systems for growth

If you have a solid SOP with systems and processes outlined in a way that is proven to work, you will be more easily able to scale your business and bring on new employees.

Your new staff will be able to simply reference the SOP to learn everything about how the company functions and how they are supposed to perform their assigned job duties. It streamlines the training process and gets everyone on the same page quickly.

This also solidifies the consistency of your services and products.

4. Better performance management

If you have an SOP that all of your employees are following in order to perform their job duties, it will make it easier for your management staff to conduct performance management reviews. Employee job descriptions are a significant piece of the SOP, leaving no room for the question if an employee is underperforming or not following instructions. This will help you to evaluate and compare all of your employees by reviewing them based on what is outlined in the SOP.

Without a good quality standard operating procedure document in place, it’s tough to decide who is doing the work properly and who is making mistakes and not living up to their potential. With the document you know exactly how to compare different employees and it becomes easy to find those that are making the most mistakes.

two ladies discussing flow chart

5. Reduce Loss of Productivity Due to Downtime

For most major companies there is nothing worse than losing out on important productivity because of downtime. Employees get sick and have to miss days of work. That’s why it’s so important for a company to have additional employees to help fill in gaps as necessary.

This is one area where standard operating procedure software really helps. With standard procedures in place, it’s possible to keep certain jobs going even if you have to fill in with employees that aren’t as familiar with the work. They can use the procedure documentation to figure out what they should be doing and how to make sure that all the work is completed properly. Sure the temporary workers might not be as effective while doing the work, but they can make sure that your company doesn’t come to a grinding halt when an employee has to go home sick or miss a few days of work.

Top-quality procedure software for a small business is a good solid investment and can help make sure that you have the most productive business possible. This tool will help you become more efficient over time, and also make sure that all your employees are on the same page so that you can get more work done, you can enhance your business in new and exciting ways in the future and you can grow to be more profitable and effective over time. It’s a worthwhile investment and something that every business owner should look into.


  • Ross Cullen

    Michael Mills

    ​Michael is an internationally known business and personal development coach and speaker. His focus is on developing and implementing cutting edge success technologies that deliver strategic vision and personal success to business owners paving the way for true business and personal freedom. His purpose is to transform the lives of business owners by building high performance companies that produce consistent and reliable results.

    As one of the Managing Directors of Business Design Corporation, Michael continues to teach proven life and business development systems to business owners and senior managers in most English speaking countries around the globe. He and his wife, Katrina, live in Sonoma, California.

Related Blogs

  • Why documenting systems in your business can improve business performance?

    Business systems are a sequence of co-dependent procedures and tasks with the purpose of...

  • Why customer feedback is important

    Customer feedback is important as it assists you in understanding what is and isn’t working...

  • Data driven thinking for your business

    Data driven thinking continues to provide significant advantages for businesses by utilising...