Systemise Your Business

Creating, developing and optimising systems for your business can help to get more things done, free up your time and ensure repeatable success across your business.

Build Consistency With Momentum Systems Build Consistency With Momentum Systems

The costly mistake of ignoring systems

Many business leaders know that systems are important, but they don’t always feel urgent. When things are running smoothly, it’s easy to think, ‘I’ll get to it later’, or ‘we’re managing fine for now’. But waiting until something breaks, such as a key employee leaving, a process falling apart or an unexpected challenge arising, can be a costly mistake.

Without clear, structured systems, businesses rely too much on individuals, making them fragile and reactive, instead of resilient and proactive. The businesses that scale successfully are the ones constantly firefighting. They’re the ones that build strong systems before they’re needed.

At Your Business Momentum, we help you implement repeatable, scalable systems that not only keep things running smoothly, but drive efficiency, reduce risk and create freedom for you as a business owner. Because a business that runs on proven systems, not just people, is a business that’s built to last.

If you’re sitting there nodding your head, then it might be time to take action and create systems and processes in your business. Our business systems specialists can help.

Yes, I want to save time and money Yes, I want to save time and money



Do you often feel like this in your business?


  • Are you time poor? Do you spend too many hours each week putting out fires in your business?
  • Frustrated by mistakes that keep happening in your business?
  • Wanting to have time off but know things won’t be done efficiently or effectively in your absence?
  • You recognise the value of systems, yet your systems don’t communicate effectively with each other?
  • Your business is generating a lower profit than you think it should be.
  • Your admin team creates and maintains your systems but you feel they could do it in a better quality.


If you answered yes to at least two of the above, systemising your business will help you to reach your goals quicker, more easily and create the successful business you’ve been working hard for. 

I’m ready to systemise my business I’m ready to systemise my business

Why you need systems and processes in your business

Your business relies on systems, whether they’ve been formally documented or not. So if you want to turn your business into a highly productive and efficient machine, then it’s critical to formalise the scattered processes in your business into streamlined workflows that will save time, reduce costs and reduce the chaos in your business.

Having systems in place allows you, the business owner or leader, to:

  • Solve problems by developing business systems that eliminate daily frustrations.
  • Increase consistency and deliver a WOW experience to your customers every time.
  • Increase productivity by fostering a culture of discipline and a high-performing team.
  • Cut costs by dramatically reducing mistakes, waste, inefficiency and rework.
  • Get organised by enjoying a systemised and smooth-running business operation.
  • Enjoy more time by breaking free from the daily grind of the business to focus on what matters most.

When is the right time to document your systems and processes?

There’s never a perfect time to start systemising your business, but there are definitely times when it’s harder:

  • When the team is under pressure. Pushing too hard can lead to burnout or losing key team members.
  • When the business is in chaos. If you’re constantly putting out fires, you likely won’t have the time or energy to focus on systemisation.
  • During major transitions. Mergers, acquisitions, or significant changes make it difficult to prioritise systemisation.
  • In a financial crisis. It’s better to stabilise cash flow first, as systemising during this time may create distractions.

On the other hand, the best time to systemise is when:

  • The business is reasonably stable.
  • The leadership team is fully committed to the process.
  • You’re preparing for the next level of growth.
  • You genuinely care about building a sustainable business, rather than looking for quick fixes.
  • You want to capture, create, and protect the value of your business.


Systemising your business ultimately transfers your knowledge onto the balance sheet, and that’s where the long-term value lies.

I’m ready to go. Let’s do this! I’m ready to go. Let’s do this!

Momentum Systems - A done-for-you service to build your business systems

Momentum Systems is a done-for-you service, where our team of systems experts will build the critical systems for your organisation in only 90 days.

Who is the ‘Momentum Systems’ service best suited to

  • You want a certified systems expert to document systems for you over the next 90 days.
  • You’re an established organisation that has been around for more than 3+ years and the owner is in the process of making the business more profitable.
  • You have a team of 4-50 staff and can nominate a systems champion - a key employee that will be dedicated to this project.
  • You are willing to invest at least 1-hour a week of your (or your team member's) time to work on your systemisation.
  • You want your organisation to hit the ground running on your journey to full systemisation (with minimal oversight on your part).

What will you get from this service?

  • One-on-one support and accountability from a dedicated Certified SYSTEMologist® who interfaces with the team to create your individualised business systems.
  • A customised action plan tailored to meet the requirements of your unique situation.
  • An initial 60-90 minute strategy session to identify the mission critical systems for the delivery of your product or service.
  • 60-90 minute process extraction interviews devoted to capturing/recording these systems.
  • Flow chart, prioritisation, responsibilities, and action plan, all identified.
  • Captured processes are converted into documented work instructions.
  • Your team is trained how to use, measure and improve your processes.
  • And so much more! This is a complete “Done-For-You” solution.


I need to get my business systems set up I need to get my business systems set up

Momentum Systems - Project Timeline

Growth & Fulfillment Engine

SESSION 1

Map out sales and delivery processes—and identify key areas for prioritisation.

Functional Structure

SESSION 2

Identify functional tasks outside Marketing, Sales and Fulfillment.

Introduction to Extractions

SESSION 3

Introduction to a systematic method of capturing your business processes.

Knowledge Extractions

SESSIONS 4-12

Process extraction interviews and documentation.

Bonus Session

SESSION 13

Tips on how to train your team on processes, review tangible project outputs, and identify “next” set of critical processes based on your business goals.

Growth & Fulfillment Engines

SESSION 1

Map out sales and delivery processes—and identify key areas for prioritisation.

Functional Structure

SESSION 2

Identify functional tasks outside Marketing, Sales and Fulfillment.

Introduction to Extractions

SESSION 3

Introduction to a systematic method of capturing your business processes.

Knowledge Extractions

SESSIONS 4-12

Process extraction interviews and documentation.

Bonus Session

SESSION 13

Tips on how to train your team on processes, review tangible project outputs, and identify “next” set of critical processes based on your business goals.

Add your
Please note: We broadly use a framework called SYSTEMology. Clients may move faster or slower depending on what’s required.

Key Members of our Momentum Systems Team

Greg Gunther

Principal

Aimee Accinno

Certified SYSTEMologist®

Ivan Muench

Certified SYSTEMologist®

Kathleen Villaflor

Systems Documenter

Steven Fernandez

Systems Documenter

Success Stories and Testimonials


JellyBeans Plan Management

Optimised Operational Efficiency to Better Serve Clients with Momentum Systems.


Dave Jenyns
CEO & Founder of SYSTEMology®
shares his experience of working with Greg Gunther


Orange Sky Australia

Improved operations workflow to achieve greater impact.

Systemising your business saves you time, money and improves productivity

We have made it our mission to empower organisations and help them systemise their operations. Our goal is to convert an owner-centric-zero-systems business to one which operates like a well-oiled machine. After all, I believe all business owners deserve Complete Business Reliability.

Greg Gunther

Principal, Business Advisor and Mentor
   

Is Your Organisation Fully Systemised?
Find Out Now!

This Systems Strength Test is designed to put your business strengths in the spotlight and highlight areas for improvement. Take our Systems Strength Test now!

  • It takes just 2 minutes
  • It’s completely free
  • Receive customised results instantly


Organisations taking our assessment typically score below 60%.
Find out how you compare.

I want to see how my business stacks up I want to see how my business stacks up

Frequently Asked Questions About Momentum Systems

Ready to create systems that work for your business?

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SYSTEMology® is a registered trademark of SYSTEMology. Our Momentum Systems Team are Certified Independent Members of the SYSTEMology network.