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Do you often feel like this in your business?

Do you often feel like this in your business?

  • Are you time poor? You spend too many hours each week putting out fires in your business.
  • Frustrated by mistakes that keep being made in your business?
  • Wanting to have time off but know things won’t be done efficiently or effectively while you’re not there?
  • You know the value of systems, yet your systems don’t seem to talk to each other? (Your systems don’t talk to each other)
  • Your business is generating a lower profit than you think it should be
  • Have your admin team creating and maintaining your systems and you feel they could do it to a better quality
  • Seeing opportunities for your business to be more efficient and effective in how you roll out your core services to your clients

If you answered yes to at least two of the above, systemising your business will help you to reach your goals quicker, more easily and create the successful business you’ve been working hard for. 

Why you need systems and processes in your business

At Your Business Momentum, we recognise that business systems are vital to grow small and medium-sized businesses, and take them to the next level.

Having systems in place allows you, the business owner, to:
  • Solve problems by building business systems that eliminate daily frustrations
  • Please customers by exceeding expectations with every customer contact
  • Increase productivity by developing a culture of discipline and a high-performing team
  • Cut costs by dramatically reducing mistakes, waste, inefficiency and rework
  • Get organised by enjoying a systemised and smooth-running business operation
  • Enjoy more time by escaping the daily grind of the business and do the things that matter most.

Momentum Systems - A done-for-you service to build your business systems

Momentum Systems is a done-for-you service, where our team of systems experts will build the essential systems for your business in only 90 days.

Who is the ‘Momentum Systems’ service best suited to
  • You want a certified systems expert to document systems for you over the next 90 days.
  • You’re an established business that has been around for more than 3+ years and the owner is in the process of making the business more profitable.
  • You have 4-50 team members and can nominate a systems champion - a key employee that will be dedicated to this project.
  • You are willing to invest at least 1-hour a week of your (or your team member's) time to work on your systemisation.
  • You want your business to hit the ground running on your journey to full systemisation (with minimal oversight on your part).
What will you get from this service?
  • One-on-one support and accountability from a dedicated Certified SYSTEMologist® who interfaces with the team to create your individualised business systems.
  • A customised action plan tailored to meet the requirements of your unique situation.
  • An initial 60-90 minute strategy session to identify the mission critical systems for the delivery of your product or service.
  • 7 x 60-90 minute process extraction interviews devoted to capturing/recording these systems.
  • Flow chart, prioritisation, responsibilities, and action plan, all identified.
  • Captured processes are converted into documented work instructions.
  • Your team is trained how to use, measure and improve your processes.
  • And so much more! This is a complete “Done-For-You” solution.

Momentum Systems - Project Timeline

Define

Session 1

Identify and outline the critical systems within your business.

Assign

Session 2

Identify the departments, department heads, and assign responsibilities.

Capture Training

Session 3

Team training – how to best prepare and capture systems.

Extract & Organise

Sessions 4 - 10

Process extraction interviews and documentation

Training & Scale

Sessions 11 & 12

Team training: systems platform, integration strategies, identify and outline critical systems for scaling.

Define

SESSION 1
Identify and outline the critical systems within your business.

Assign

SESSION 2
Identify the departments, department heads, and assign responsibilities.

Capture Training

SESSION 3
Team training – how to best prepare and capture systems.

Extract & Organise

SESSIONS 4-10
Process extraction interviews and documentation.

Training & Scale

SESSIONS 11&12
Team training: systems platform, integration strategies, identify and outline critical systems for scaling.

Please note: Clients may move faster or slower through the Momentum Systems service, depending on what’s required in your specific business.

Key Members of our Momentum Systems Team

Systemology
Greg Gunther

Greg Gunther

Certified SYSTEMologist®
Aleksandra Vojinovic

Aleksandra Vojinovic

Certified SYSTEMologist®
Jayson Navarro

Jayson Navarro

Documentation Team Co-ordinator

Success Stories and Testimonials

 

WalkerHill Finance

Improved team onboarding with documented
business systems

Dave Jenyns

CEO & Founder of SYSTEMology®

shares his experience of working with Greg Gunther
 

Safety Watch Australia

solidify their daily processes to support their growth
Helping business owners to free themselves from the day-to-day business operations.

We have made it our mission to empower organisations and help them systemise their operations. Our goal is to convert an owner-centric-zero-systems business to one which operates like a well-oiled machine. After all, I believe all business owners deserve Complete Business Reliability.


Greg Gunther
Certified SYSTEMologist®, Business Coach and Mentor

Want to start systemising your business, but only want to start small? Or maybe, you’re not sure where to start?


Greg and Alex discussing systemology with clients

This is a session focused on mapping your client journey from beginning to end. Identify and focus on the main steps in your lead generation, conversion and delivery to get the quickest traction in your business.

This understanding is critical if you want to identify any gaps in your customer journey and enhance your customer experience. At the end of the session, you will have the 10-15 mission-critical systems you need for providing your customers with an outstanding experience throughout all the stages of your sales cycle.

Your Client Journey Mapping session includes:

  • A 60 - 90 minute session with a YBM SYSTEMologist
  • Your core systems identified and flow charted
  • Our “Systems For Creating Systems” guide and many more

Do you think your
business is systemised?


A business operating at optimum level can achieve outstanding results. Take the systems strength test to discover your score!

This systems strength test has been designed to spotlight your strengths and to highlight areas of improvement. Take the test and rate the strength of your business systems.

  • It takes just 2 minutes
  • It’s completely free
  • Receive customised results instantly

Businesses taking our assessment typically score below 60% - find out how you compare.

Frequently Asked Questions

How many systems will you create through this process?

The number and volume of systems required will vary from company to company. We will work with you to identify the scope of work and your priorities at the beginning of your engagement. We will then capture as much as possible in your extraction sessions and convert these sessions into documented processes.

How long will it take to systemise my business?

All businesses are different – from the level of products and services offered, through to the size of the organisation. That said, typically a business can see the positive impacts from the systemisation of their business within as little as 3 months. Beyond the initial engagement, you can continue working with our team on a monthly basis. Of course, if you’re keen to speed things up, chat with us and we’ll let you know how we can help.

Who should be involved in the process of systemising my business?

When systemising your business, we recommend that you get your leadership team involved and also your key team members. You want to get them involved as early as possible because it is important for your team to buy-in to these systems as you start to roll them out across the business. You can start to delegate some of those responsibilities as quickly as possible and it also helps you share the load across the business rather than having it all lumped on you, the business owner.

I already have systems in my business, what can the Momentum Systems service do for me?

Great to hear you’ve already made a start with your business systems. As you know, there’s more to building a systemised business than just documenting a few processes.

There’s a good chance you haven’t quite achieved your true potential yet. The Momentum Systems done-for-you service can help you fill the gaps and ensure you have everything in place to finally achieve Complete Business Reliability.

How are the sessions conducted?

Meetings are conducted via Zoom. All sessions typically run between 60-90 minutes and are recorded.

How are systems and processes “approved” before they’re made live?

After each process extraction interview, sessions are loaded into our project management tool. From there, sessions are cut into individual systems, documented, and loaded to your chosen platform. Typically, the first draft of a system is delivered within 7 days and you’re given a further 14 days to trial the system and request any changes. Once approved, systems are made active and team members are notified.

Will Momentum Systems work within my industry?

The short answer is yes. The Momentum Systems service is industry agnostic. The fact is, all great businesses are built on a foundation of great systems. Business systems are the building blocks of all business. We have literally worked with hundreds of companies directly and thousands indirectly.

From accountants, to bookkeepers, to engineers, to trades, to immigration companies, to roofing companies, to solar companies to doggy daycare businesses. If you can think of an industry, there’s a great chance we’ve worked with a business in your industry.

Still have questions about how to systemise your business?

SYSTEMology® is a registered trademark of SYSTEMology. Our Momentum Systems Team are Certified Independent Members of the SYSTEMology network.