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Do you often feel like this in your business?

Do you often feel like this in your business?

  • Are you time poor? Do you spend too many hours each week putting out fires in your business?
  • Frustrated by mistakes that keep happening in your business?
  • Wanting to have time off but know things won’t be done efficiently or effectively in your absence?
  • You recognise the value of systems, yet your systems don’t communicate effectively with each other?
  • Your business is generating a lower profit than you think it should be.
  • Your admin team creates and maintains your systems but you feel they could do it in a better quality.

If you answered yes to at least two of the above, systemising your business will help you to reach your goals quicker, more easily and create the successful business you’ve been working hard for. 

Why you need systems and processes in your business

At Your Business Momentum, we recognise that systems are vital to grow small and medium-sized businesses, and take them to the next level.

Having systems in place allows you, the business owner, to:
  • Solve problems by developing business systems that eliminate daily frustrations.
  • Please customers by exceeding expectations in every interaction.
  • Increase productivity by fostering a culture of discipline and a high-performing team.
  • Cut costs by dramatically reducing mistakes, waste, inefficiency and rework.
  • Get organised by enjoying a systemised and smooth-running business operation.
  • Enjoy more time by breaking free from the daily grind of the business to focus on what matters most.

Momentum Systems - A done-for-you service to build your business systems

Momentum Systems is a done-for-you service, where our team of systems experts will build the essential systems for your organisation in only 90 days.

Who is the ‘Momentum Systems’ service best suited to
  • You want a certified systems expert to document systems for you over the next 90 days.
  • You’re an established organisation that has been around for more than 3+ years and the owner is in the process of making the business more profitable.
  • You have a team of 4-50 staff and can nominate a systems champion - a key employee that will be dedicated to this project.
  • You are willing to invest at least 1-hour a week of your (or your team member's) time to work on your systemisation.
  • You want your organisation to hit the ground running on your journey to full systemisation (with minimal oversight on your part).
What will you get from this service?
  • One-on-one support and accountability from a dedicated Certified SYSTEMologist® who interfaces with the team to create your individualised business systems.
  • A customised action plan tailored to meet the requirements of your unique situation.
  • An initial 60-90 minute strategy session to identify the mission critical systems for the delivery of your product or service.
  • 8 x 60-90 minute process extraction interviews devoted to capturing/recording these systems.
  • Flow chart, prioritisation, responsibilities, and action plan, all identified.
  • Captured processes are converted into documented work instructions.
  • Your team is trained how to use, measure and improve your processes.
  • And so much more! This is a complete “Done-For-You” solution.

Momentum Systems - Project Timeline

Functional Structure

Session 0

Map out your organisation departments, associated tasks and the key processes to be completed.


Session 1

Identify and outline the critical systems within your business.


Session 2

Identify the departments, department heads, and assign responsibilities.

Extract & Organise

Sessions 3 - 10

Process extraction interviews and documentation.

Team Training

Session 11

Team training on systems platform and integration strategies.

Handover & Scale

Session 12

Handover meeting to identify the ‘next step’ systems critical for scaling your business.

Functional Structure

Map out your organisation departments, associated tasks and the key processes to be completed.


Identify and outline the critical systems within your business.


Identify the departments, department heads, and assign responsibilities.

Extract & Organise

Process extraction interviews and documentation.

Team Training

Team training on systems platform and integration strategies.

Handover & Scale

Handover meeting to identify the ‘next step’ systems critical for scaling your business.

Please note: Clients may move faster or slower through the Momentum Systems service, depending on what’s required in your specific business.

Key Members of our Momentum Systems Team

Greg Gunther Principal

Greg Gunther

 Aimee Accinno  Certified SYSTEMologist®

Aimee Accinno

Certified SYSTEMologist®️
 Kathleen Villaflor Systems Documenter

Kathleen Villaflor

Systems Documenter
Steven Fernandez Systems Documenter

Steven Fernandez

Systems Documenter

Success Stories and Testimonials

JellyBeans Plan Management

Optimised Operational Efficiency to Better Serve Clients with Momentum Systems.

Dave Jenyns

CEO & Founder of SYSTEMology®

shares his experience of working with Greg Gunther.

Orange Sky Australia

Improved operations workflow to achieve greater impact.
Helping business owners and leaders to free themselves from the day-to-day business operations.

We have made it our mission to empower organisations and help them systemise their operations. Our goal is to convert an owner-centric-zero-systems business to one which operates like a well-oiled machine. After all, I believe all business owners deserve Complete Business Reliability.

Greg Gunther
Principal, Business Advisor and Mentor

Is Your Organisation Fully Systemised?
Find Out Now!

This Systems Strength Test is designed to spotlight your strengths and to highlight areas for improvement. Take our Systems Strength Test now!

  • It takes just 2 minutes
  • It’s completely free
  • Receive customised results instantly

Organisations taking our assessment typically score below 60% - find out how you compare.

Frequently Asked Questions About Momentum Systems

How many systems will you create through this process?

The number and volume of systems required will vary from company to company. We will work with you to identify the scope of work and your priorities at the beginning of your engagement. We will then capture as much as possible in your extraction sessions and convert these sessions into documented processes.

How long will it take to systemise my business?

All businesses are different – from the level of products and services offered, through to the size of the organisation. That said, typically a business can see the positive impacts from the systemisation of their business within as little as 3 months. Beyond the initial engagement, you can continue working with our team on a monthly basis. Of course, if you’re keen to speed things up, chat with us and we’ll let you know how we can help.

Who should be involved in the process of systemising my business?

When systemising your business, we recommend that you get your leadership team involved and also your key team members. You want to get them involved as early as possible because it is important for your team to buy-in to these systems as you start to roll them out across the business. You can start to delegate some of those responsibilities as quickly as possible and it also helps you share the load across the business rather than having it all lumped on you, the business owner.

I already have systems in my business, what can the Momentum Systems service do for me?

Great to hear you’ve already made a start with your business systems. As you know, there’s more to building a systemised business than just documenting a few processes.

There’s a good chance you haven’t quite achieved your true potential yet. The Momentum Systems done-for-you service can help you fill the gaps and ensure you have everything in place to finally achieve Complete Business Reliability.

How are the sessions conducted?

Meetings are conducted via Zoom. All sessions typically run between 60-90 minutes and are recorded.

How are systems and processes “approved” before they’re made live?

After each process extraction interview, sessions are loaded into our project management tool. From there, sessions are cut into individual systems, documented, and loaded to your chosen platform. Typically, the first draft of a system is delivered within 7 days and you’re given a further 14 days to trial the system and request any changes. Once approved, systems are made active and team members are notified.

Will Momentum Systems work within my industry?

The short answer is yes. The Momentum Systems service is industry agnostic. The fact is, all great businesses are built on a foundation of great systems. Business systems are the building blocks of all business. We have literally worked with hundreds of companies directly and thousands indirectly.

From accountants to bookkeepers, engineers, trades, immigration companies, roofing companies, solar companies, and doggy daycare businesses—if you can think of an industry, there’s a great chance we’ve worked with a business in your industry.

Still have questions about how to systemise your business?

SYSTEMology® is a registered trademark of SYSTEMology. Our Momentum Systems Team are Certified Independent Members of the SYSTEMology network.